As we regularly have feedback on the challenges that schools face using our current training platform, we have been exploring the options of managing training for courses via West Sussex Services for Schools.
To take this forward, in July of this year we ran a small pilot with a number of schools and are pleased to announce that our new training portal is now active at the following link:
This area of the site will allow you to:
Search for and view details of courses being run by the School Effectiveness team;
Book places on courses for yourself or members of your school;
Read pre course material, where relevant;
Track training spend alongside SLA packages and service spend
…and much more to come.
Currently EVC courses being run by our Learning Outside the Classroom team, as well as DSL Training from our Safeguarding in Education team are available to view and request places for, with many more being introduced over the coming months.
It is anticipated that this area of the site will grow and courses which are currently being advertised on the Learning Gateway will transfer over to WSSfS. We will still need to use both systems whilst we are migrating courses over to WSSfS, but we anticipate this being complete by the end of August 2019 and apologise for any inconvenience that this might cause.
Guides on how to use the system have been added to our newly updated User Guides page here:
Those staff members with General Access to the site will be able to book themselves on any course, which will then need to be authorised by someone in school who has either Purchaser access or the new access rights group called General Access - Training Management, This new level of access enables users in school to take control of training bookings for all staff, including authorising bookings without the need for Purchasers to carry it out. Please refer the user guides at the above link for more details as well as instructions on how to allocate this access to school staff.
If you have any questions, please do not hesitate to get in touch at:
If you would like one of our team to come and visit your cluster/locality group and demonstrate how to use this area of the system, or any other part of WSSfS, please do let us know.
Don’t forget our event at County Hall North in Horsham on the 21st November where we will be happy to give you a demonstration on this, or any other aspect of the system.
West Sussex Apprenticeships
Have you thought about how apprenticeships could work for your school?
Apprenticeship training is for existing employees as well as new recruits. The Apprenticeship Resource pages here have been fully updated to inform you about what opportunities are available.
Gigabit broadband for schools
World-class internet speeds for schools are becoming available in West Sussex.
Local authorities in West Sussex are working together to future proof our public sector estate with full fibre infrastructure ready to meet anticipated public service needs. New network is being built in key urban locations to selected public sector buildings.
We are working with CityFibre and their partners (Exa) to build new gigabit-capable broadband to future proof our schools` connectivity.
Gigabit-capable broadband can supercharge delivery of e-learning initiatives and empower our schoolchildren to learn the digital skills they need for the jobs of the future.
The build of the Gigabit network has started already or will start very soon in the following areas:
Schools already contracting with a broadband service provider can still apply for a discounted "Darklight" package offer with Exa Networks if their current contract has twelve months or less to run.
This time limited offer is open to only 80 West Sussex schools at this stage whilst the network is being built so please register your interest with Exa by the end of November 2018
For more information and to register your interest:
0345 145 1234
If your school is not near the Gigabit network you may still be able to get a better connection if you partner with neighbouring businesses by registering for the Gigabit broadband voucher scheme.
Free online resources for students and teachers
New Starter Form
The New Starter form has been revised to include bespoke fields and new section for apprenticeships.
This means Payroll will have the detail required to populate an apprentices contract of employment and so they can ensure schools do not pay employer NI contributions for those apprentices who are under 25.
Schools should ensure they delete any copies of the old form they hold and start using the new form with immediate effect.
Click here to see the revised form.
WSSfS GDPR Toolkit
The completed data map is now available in our GDPR (general Data Protection Regulations) ‘tool kit’ on the WSSfS at the following link:
Having a data map charting the flow of data through your school is one of the GDPR requirements. We felt that there was so much in common amongst schools in terms of their processing of personal data that it would be useful to prepare a complete and comprehensive data map to be adopted in part or in its entirety.
This work has been led and undertaken by a group of primary and secondary schools with support from legal services. We are extremely grateful to the schools involved.
If you wish to adopt the data map please check it to ensure it sufficiently, in broad terms, describes the flow of personal data through your school. The phrase ‘broad terms’ is key and you need not be too detailed about the entries and there maybe gaps in the template which can be considered in due course. You may decide not to adopt all entries and to add others, although it is highly likely that the map will be sufficient for your purposes.
You will see that the purpose for most of the processing within schools is described as a ‘public task’ one of the lawful bases for processing and the most relevant for schools. There are a number of columns designed for future use as and when compliance checks are undertaken. Tabs 1 and 2 map data within school and tab 3 maps the sharing of data with other organisations and third parties.
The map you create or adopt is likely to be a working document which you amend as and when appropriate. It will form the basis for compliance checks in future.
Please also note that we have updated the FAQ’s in the ‘tool kit’. We would be grateful if, before contacting the legal service’s help line for advice, you would quickly check whether our FAQ’s answer your question.
The main focus of the service is to co-ordinate & provide support for children & young people in their educational provision to achieve positive outcomes.
The SEN & Inclusion Service works with children & young people with SEN and Disabilities over the 0 – 25 age range, and contributes to achieving the County Council’s priority ‘Children – Start of Life’ . The service adopts a co-production model of working with parents and carers and works in partnership with a range of statutory and voluntary organisations to achieve improved outcomes for children & young people with SEND and their families.